Privacy Policy

Introduction

Julia Parvia ("I", "me", or "my") is committed to protecting the privacy and security of personal data. This Privacy Policy explains how I collect, use, store, and protect personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This policy applies to all personal data processed in connection with my services as an Expert Midwife Witness.

Data Controller

Name: Julia Parvia
Email: julia@expertmidwife.co.uk
Phone: +44 (0) 1234 567 890

Information I Collect

In the course of providing medico-legal expert witness services, I may process the following types of personal data:

• Client Information: Names, contact details, and organizational information of instructing solicitors and legal representatives
• Case Information: Medical records, witness statements, and other documentation containing personal and sensitive personal data (special category data) relating to parties involved in legal proceedings
• Website Usage: This website does not use cookies or analytics tracking. No personal data is collected through website usage.

Legal Basis for Processing

I process personal data under the following legal bases:

• Legitimate Interests: Processing is necessary for the provision of expert witness services and compliance with legal obligations
• Legal Obligation: Processing is necessary to comply with duties under the Civil Procedure Rules and Court directions
• Special Category Data: Processing of health and medical data is necessary for the establishment, exercise, or defense of legal claims (Article 9(2)(f) UK GDPR)

How I Use Your Information

Personal data is used exclusively for the following purposes:

• Conducting conflict checks
• Preparing expert witness reports
• Communication with instructing solicitors and legal representatives
• Compliance with Court duties and legal obligations
• Record keeping and archiving in accordance with professional standards

Data Security

I implement appropriate technical and organizational measures to protect personal data, including:

• Secure, encrypted storage of electronic files
• Password-protected devices and systems
• Secure communication channels for transmission of sensitive documents
• Physical security measures for paper records
• Regular data protection training and awareness

Data Sharing

Personal data may be shared with:

• Courts and tribunals as required by legal proceedings
• Instructing solicitors and legal representatives
• Other expert witnesses involved in the same case (as directed by the Court)
• Professional indemnity insurers (if required for claims handling)

I do not sell or share personal data for marketing purposes. All data sharing is strictly limited to the provision of expert witness services and compliance with legal obligations.

Data Retention

Personal data is retained in accordance with professional standards and legal requirements:

• Case Files: Retained for a minimum of 7 years following completion of the case (or longer if proceedings are ongoing or as required by the Court)
• Financial Records: Retained for 6 years in accordance with HMRC requirements
• Correspondence: Retained for the duration of the case and for a reasonable period thereafter

After the retention period, personal data is securely destroyed or anonymized.

Your Rights

Under the UK GDPR, you have the following rights:

• Right of Access: Request a copy of the personal data I hold about you
• Right to Rectification: Request correction of inaccurate personal data
• Right to Erasure: Request deletion of personal data (subject to legal obligations and legitimate interests)
• Right to Restrict Processing: Request restriction of processing in certain circumstances
• Right to Object: Object to processing based on legitimate interests
• Right to Data Portability: Request transfer of data in a structured, commonly used format

Please note that some rights may be limited where processing is necessary for the establishment, exercise, or defense of legal claims, or to comply with legal obligations.

To exercise any of these rights, please contact me at julia@expertmidwife.co.uk.

Complaints

If you have concerns about how your personal data is being processed, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Tel: 0303 123 1113
Website: www.ico.org.uk

Changes to This Policy

This Privacy Policy may be updated from time to time to reflect changes in legal requirements or my practices. Any changes will be posted on this page with an updated "Last Updated" date.